Summary of Transaction Statuses in GP

All transaction in Dynamics GP, goes through 3 statuses before its purged from the system. They are

Work Status – Transactions which have not been posted

Open Status – Transactions which have been posted

Historical Status – Transactions which have moved to history tables

Each transaction moves through each of these status in various scenarios, which I preferred to explain in this article.

Transaction Name Work Open History
General Entry When the transaction is created and saved in a batch. When the transaction gets posted. When the year end process is completed.
Quick Journal Entry When the transaction is created and saved in a batch. When the transaction gets posted. When the year end process is completed.
Clearing Entry When the transaction is created and saved in a batch. When the transaction gets posted. When the year end process is completed.
Payables Transaction Entry When a transaction is created and saved in a batch When a transaction is posted and its not paid fully (i.e.) there is an unapplied amount in the payable document. When the document is completely paid (i.e.) there is no unapplied amount in the specific document.
Computer Checks When a transaction is created and saved in a batch When a transaction is posted and its not paid fully (i.e.) there is an unapplied amount in the payable document. When the document is completely paid (i.e.) there is no unapplied amount in the specific document.
Manual Payment Entry When a transaction is created and saved in a batch When a transaction is posted and its not paid fully (i.e.) there is an unapplied amount in the payable document. When the document is completely paid (i.e.) there is no unapplied amount in the specific document.
Receivables Transactions When a transaction is created and saved in a batch When a transaction is posted and its paid or unpaid (i.e.) whether there is an unapplied amount in the payable document or not. When the paid transaction removal process is run from Routines >> Sales.
Cash Receipts Entry When a transaction is created and saved in a batch When a transaction is posted and its paid or unpaid (i.e.) whether there is an unapplied amount in the payable document or not. When the paid transaction removal process is run from Routines >> Sales.
Bank Transaction Entry   When the bank transaction is posted. When the bank transaction is reconciled.
Bank Receipts Entry   When the bank transaction is posted. When the bank transaction is reconciled.
Bank Transfer Entry   When the bank transaction is posted. When the bank transaction is reconciled.
SOP Quotes Entry When a quote is created and saved in a batch.   When the quote is transferred to an order/invoice.
When the quote is voided.
SOP Order Entry When an order is created and saved in a batch.   When the order is transferred to a backorder/invoice.
When the order is voided.
SOP Invoice Entry When an invoice is created and saved in a batch.   When the invoice is transferred to a back order.
When the invoice is posted.
When the invoice is voided.
SOP Backorder Entry When a backorder is created and saved in a batch   When the backorder is transferred to an order/invoice.
When the backorder is voided.
SOP Return Entry When a return is created and saved in a batch   When the return is posted.
When the return is voided.
Purchase Order Entry When a purchase order is created and saved.   When the remove complete purchase orders routine is run from Routine >> Purchasing.
Receiving Transaction Entry When the receiving transaction entry is created and saved.   When the receiving transaction entry is posted.
Purchase Returns Entry When the return entry is created and saved.   When the return entry is posted.
Inventory Transaction Entry When the inventory transaction is created and saved.   When the inventory transaction is posted.
Inventory Transfer Entry When the inventory transfer is created and saved.   Wen the inventory transfer is posted.
Assembly Entry When the assembly entry is created.   When the assembly entry is posted.

Hope this article is useful to the community…

Until next post!

May 8, 2011 · veeyeskay · No Comments
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